2020 AFA Annual General Meeting Information
April 15, 2020 - 123456
The 2020 AGM will be held on Saturday the 17th October 2020 at 7.30pm via Conference call hook up. As a result of the restrictions caused by Coronavirus-specific arrangements for attendance at AGM will be announced closer to date of AGM taking into account then current restrictions. It is envisaged that multiple venues will be advised and, if necessary, arrangements made for Zoom style electronic gatherings in some locations. A listing of approved venues that will be connected will be advised to members after the September Committee Meeting.
Papers for the 2020 AGM will be made available progressively to all Members via the AFA Web Site. The information placed on the web will include the Agenda for the Meeting, the Minutes of last years AGM; the Financial Statements for year ended 30th June 2020, changes to Rules submitted for postal ballot by members; any Resolutions submitted for ballot, any Life Member nominations and nomination forms for Committee positions.
Postal Ballot Forms for Rules Changes should be downloaded and copied and must be returned addressed to the Returning Officer via the AFA post office Box by Friday the 2nd October 2020 as must any Motions members wish to see submitted at the AGM for voting. Motions will be made available to members via the AFA Web site.
Nominations for the Committee must be received in the AFA Post Box addressed to Returning Officer by no later than Friday 9 th October 2020.
A copy of the 2020/2021 Committee nominations Form will be available on the AFA Web site in early September.
As indicated earlier in accordance with Clause 22 (g) of the Constitution members wishing to submit any Motions to the AGM must submit the motion in writing to the Secretary AFA by NO LATER than C.O.B. Friday 2nd October 2020. Motions should be drafted in a manner that allows a Yes / No / Abstain vote and should be accompanied by a short (max 100 words) statement in support. Motions submitted will be made available for members consideration via the AFA Web.
A limited number of copies of the following documents will be made available to members at the AGM by Venue co-ordinators:
- Presidents Report
- List of Nominations received for the 2020/21 Committee and accompanying Ballot Forms where required
- Copies of the Annual Financial Statements and accompanying Audit Report
- Life Member nominations and support statements submitted with nominations.
Venue Co-ordinators will have member sign in sheets. Only financial ordinary Members and Life members are entitled to vote at the AGM.
Results of Postal Ballots will be announced at the AGM.
The Committee has decided that the normal Annual Awards should be suspended for 2020 as a result of the impact of Coronavirus. Each Venue will have an appointed scrutineer/s to oversee voting and to submit returns to the appointed Returning Officer.
Additional information on the AGM will also be available on the AFA Web as it becomes available.
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