Hosting a Race Meeting

Information to check/complete prior to Race Meeting:

  • Race Meeting Entries are completed on line by teams. Host clubs are to supply bank details at time of sanctioning a race meet to ensure on line entry process is available for their race meet. If a team wishes to change any details please contact the webteam to alter the entries on line. 
  • Registered Team Names (to add a new name, please email [email protected] with your request)
  • Valid CRN List - the on line entry process eliminates the need for race meet Co-Ordinators to check the CRN's are valid. The system will do this and notify as you work through the process. An exception to this rule will be for meets held in July as everyone has 1 month grace to renew without any penalties. BUT to race in a meet in July the renewal must be completed. This will be a manual check for the meet organisers. If a dog is entered on the day of the meet, it will be necessary to ensure the CRN is valid. If you are having problems, please contact the Web Team on [email protected] 
  • Download the "Guideline on Hosting an AFA Sanctioned Race Meeting" found on the website by clicking on the following tabs (RACING - Governance -AFA Guidelines January 2022
  • The Race Meeting Checklist is also very helpful -
  • List of  Approved AFA Representatives can be found here


At the completion of the Race Meeting, the competition secretary is required to complete:

  • Race Meeting Results On Line – Within 2 business days 
  • Title Points Workbook On Line – Within 2 weeks of event 
  • Scan Timesheets and all relevant paperwork at the time of processing the RESULTS not as in the past the workbook. This allows us to check results prior to authorising.  All necessary paperwork can be scanned and sent through at this time also eg. training in the ring register - email to [email protected] or request a google drive/dropbox request to upload to our storage drive
  • Save a copy of the on line entry form spreadsheet and also email this to the [email protected] 
  • The original timesheets and any other paperwork is to be kept for future reference. Please don't send onto the AFA, we will work from the emails copies. EFT the EJS Light Levy

 Send the above information to the [email protected] - or request a drop box request from [email protected] 

Additional Information: